ExCo Meeting Minutes
25 October 2011 11am, 21 Pastorie Street
Attendees: Barbara Castle (BC) Hugh Forsyth (HF) Kelly Cloete (KC) André Jaquet (AJ) Barbara Gorniak (BG)i. PARRA/Municipality partnerships – Ellen Joubert’s recycling project was raised
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Action Required |
Who |
When |
|
BC to be advised of other worthy partnerships for highlighting on our website |
All |
Ongoing |
|
Ellen Joubert to be interviewed so that her recycling project can be featured next |
HF |
By 29 Nov ‘11 |
ii. Leaflet detailing the benefits of membership needed
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Action Required |
Who |
When |
|
Leaflet to be drawn up |
KC/BC |
By 29 Nov ‘11 |
|
Action Required |
Who |
When |
|
Held over for next month |
AG |
29 Nov ‘11 |
iv. Research on SMS as a tool for Municipality was done by K
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Action Required |
Who |
When |
|
Relevant information to be conveyed to MM in a letter |
BC |
By 15 Nov ‘11 |
v. Municipal Finances – KC spoke to Jannie Neethling about getting a regular report on the state of Municipal finances – budget vs actual. He said that this could be done only once the Minutes were approved
|
Action Required |
Who |
When |
|
Check copies of minutes availability in library |
BC |
On hold until MM appointed |
vi. Letter to Mayor Lottering re Section 58 of the Act regarding public disclosure of Municipal salaries – BC received a favourable reply, “Thank you for reminding me about these legislative requirements. I really appreciate it.” And assuring her that it would be done once the new MM’s position had been approved by council at a Meeting provisionally scheduled for 29/11/11
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Action Required |
Who |
When |
|
Follow up after MM’s appointment approved | BC |
On hold until MM appoint |
2. Treasurer’s Report from HF
Fixed Deposit: R1765.51
Savings: R1736.48
Cash: R 67.00
Total R3568.99
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Action Required |
Who |
When |
|
Get existing members to renew subs and sign up new member |
HF |
Ongoing |
3.
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Action Required |
Who |
When |
|
none |
|
4. Appointment of PARRA rep on IDP forum – The Association’s representative on this very important forum is KC. An application had been completed and given to Heinrich Esterhuizen well before time and KC will keep us informed of progress.
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Action Required |
Who |
When |
|
none |
5.
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Action Required |
Who |
When |
|
A rep. from PARRA will attend relevant meetings of the CPF |
All |
As necessary |
|
Action Required |
Who |
When |
|
Raise the issue with Sue Goosen and the Garden Club to see if we can make a joint effort to get things moving before aliens overrun the entire koppie. |
BG |
By 29 Nov ‘11 |
7. Master plan needed at Development Hub (around OK Grocery) – BC had received a letter from PA Cultural Foundation regarding concerns for the negative ripple effect of commercial undertakings on adjoining residential properties, some of which provide accommodation for visitors.
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Action Required |
Who |
When |
|
PARRA asked to join with the PACF in putting pressure on the Council to commission a master plan from an urban designer/planner to address aspects such as the upgrading of this important entrance to the town |
BC |
By 29 Nov ‘11 |
|
Follow up with MM as to what progress has been made with the planned zoning audit for the town |
BC |
By 29 Nov ‘11 |
8. Article for next PA Friend – Municipal finances
|
Action Required |
Who |
When |
|
Interview Jannie Neethling re Municipality’s finances and what progress has been made to recoup some of the losses made by the previous council’s overspending |
HF |
By 29 Nov ‘11 |
Next ExCo meeting: 29th November 2011
